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Commercial order letter

What is a commercial order letter?

A commercial order letter is a document used in the business field that is sent to a supplier to request the acquisition of goods or services. In this letter, the products or services required, the quantities, the agreed prices and any other information relevant to the order are detailed. It is a formal way of communication used by companies to manage and complete commercial transactions clearly and precisely.

When to use this contract?

As it is a formal communication between companies to acquire the necessary resources for its operation. The commercial order letter is used in business to formally request the purchase of goods or services from a supplier. It is used to replenish inventories, make regular purchases, contract services, launch new projects or expand businesses, among other fundamentals. It is useful if you need to capture the necessary information in the transaction.

Essential content

  • Identification of the parties.
  • References from a financial institution to request reports on the buyer.
  • Specifications on each product or service requested.
  • Reference number of each product.
  • Payment terms.
  • Delivery terms.
  • Jurisdiction and applicable law clause.

Optional content

  • Additional conditions.
  • Reference to previous agreements.

Necessary information

The order that is the object of this business letter can be firm or conditional:

  • A firm order is one that occurs when both parties agree to all the conditions and there is nothing to negotiate or modify.
  • A conditional order is one that is subject to the supplier’s acceptance of some conditions that the buyer proposes, such as discounts, terms, payment methods, etc. If the provider accepts the conditions, the order becomes firm. If you do not accept them, the order is canceled or renegotiated.

Applicable law

How much does it cost to make this contract with LexDoka?

Currently, we do not have an automated model for this contract. However, if you are interested, please let us know through this contact form, and we will take it into account to develop it and notify you when it is available. If you need it urgently, LexDoka offers a personalized contract automation service where we will work together with you to see what your needs are and develop it exclusively for you in the shortest possible time. If you are interested contact us.